Remote Hiring Strategies: Best Practices for Recruiting Employees

Over the last five years, there has been a significant increase in interest among individuals wanting to work remotely, a trend that intensified during the pandemic. During this period, employers who previously didn't consider remote options began to recognize their benefits. According to strongdm.com, remote positions now constitute 15% of the opportunities in the United States workforce. Surveys show that remote employees experience significantly less stress compared to their in-office counterparts and save their companies an average of $10,600 annually. Additionally, remote work has a powerful environmental impact, reducing greenhouse gas emissions by eliminating the need for commuting.

One of the greatest advantages of remote work is its ability to attract candidates who might not be interested or able to apply for in-person positions. As remote roles become more common, what strategies are best for recruiting individuals for these positions? How can a company ensure that remote employees feel as supported and comfortable in their roles as those who report to the office?

Recruiting and onboarding remote employees comes with a variety of challenges that can highlight gaps in current strategies. While this might be uncomfortable, it offers an excellent opportunity for companies to reflect on and improve their recruiting processes.

Streamline Communication Styles

Effective communication is crucial in recruiting and onboarding new employees. According to the U.S. Career Institute, 36% of remote workers found their onboarding experience at a new remote company confusing. Recruiters and onboarding managers must establish clear and comprehensive communication channels to ensure that candidates and new hires feel seen and heard. For remote employees who may not be familiar with the company or its office, transparent and reliable communication during the recruitment process is essential to alleviate any uncertainties about the position and its legitimacy.

Use Technology Effectively

To enhance communication, it's important to research and implement the best tools and technologies for the company's processes. How are applicants being tracked? How are interviews being scheduled and conducted? What software is being used for these interviews? For example, if the company uses Zoom for video interviews, the hiring manager should thoroughly understand the software before the interviews. The way communication is handled during the hiring process sets the first impression of what it's like to work for the company. Interviewers should be proficient in using these technologies, able to troubleshoot any issues, and maintain a helpful and knowledgeable demeanor. This preparation can significantly impact the candidate's perception of the company.

Look for Candidates Excited to Work Remotely

When recruiting for remote positions, it's essential to find individuals who are enthusiastic about the opportunity. Utilize job boards dedicated to remote positions, such as remote.co, flexjobs.com, and weworkremotely.com. Ensure that job descriptions emphasize the remote nature of the job and use any available "Remote Position" tags on job boards like Indeed or ZipRecruiter. During the application and interview process, prioritize candidates who show a preference for working independently, have previous remote work experience, and demonstrate excellent communication skills.

Be Clear About What Remote Means

Candidates may have different assumptions about what "remote" entails, so clarity is vital in the job description, interview process, and offer letter. Specify the allowed work locations, any requirements to remain in a stationary spot for security reasons, and the states in which the company operates. Ensure that benefits and healthcare coverage extend to remote employees. Clearly communicate the work schedule, deliverable deadlines, and communication expectations to avoid any misunderstandings about the flexibility of the role.

Adapt and Prepare for Different Learning Styles

Onboarding remote employees presents unique challenges. Onboarding managers and trainers should consider various learning and communication styles. Utilize Learning Management Systems, tutorials, and other materials to accommodate different learning preferences. Regular check-ins and pulse checks during onboarding and training help ensure that new hires feel supported and understand their roles.

The strategies used to recruit and onboard remote employees can also benefit in-office hires. While the approaches may differ, both can learn from each other. Creating smooth onboarding and efficient remote recruiting processes helps all new employees. Preparing for remote hires now benefits current in-office employees and ensures a seamless experience for future remote team members.